Welcome to the privacy notice of CJM PUBLICATIONS PTY LTD, a company registered in Australia with company number 117261720. and whose registered address is Suite 204, Eastside Tower, 6 Waterfront Place, Robina, Queensland, 4226, Australia.
The website operated by us is www.amazingpeopleworldwide.com
APWW respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.
This privacy notice is implementing the requirements of the General Data Protection Regulation (GDPR) (the law which protects and controls the use of personal data) and adopts the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs and GDPR govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
This privacy notice is provided in a layered format, so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.
As a service that may be accessed, used, and enjoyed by Children (being individuals under 18), families and early years educators, we want to make sure that this policy is understandable and accessible. This is because we regard ourselves as a diligent provider of these services, as well as to further fulfil certain requirements of the Children’s Code. We have included sections in green text which further explain certain sections within this privacy notice and hopefully further break down and explain the more complex concepts.
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You will know us as Amazing People Worldwide.. This is what is known as a ‘trading name’. We are a company and trade as Amazing People Worldwide . Sometimes we refer to ourselves as APWW in this notice. Our registered address is Suite 204, Eastside Tower, 6 Waterfront Place, Robina, Queensland, 4226, Australia.
This privacy notice is required to describe what data we may have access to of yours when using our services, including accessing < https://amazingpeopleworldwide.com/ > and what we then do with that data.
These sections are meant to try and help under 18s understand what can be a tricky area. If you have any questions at all, please contact us!
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Purpose of this privacy notice
This privacy notice aims to give you information on how APWW collects and processes your personal data, which we receive from either:
We do of course permit children (being an individual under the age of 16) to use our services, however, registration must either be with the consent of a parent and their child, or by a subscribing school and managed by a teacher of that subscribing school, following the consent of the child and the child’s parent(s) or carers.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
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This privacy notice is required to describe what data of yours we may have access to. We may be provided your data by your school, teacher or other administrator, or your parents may set up an account and include your details when signing up.
This is an important policy, so please take some time out to have a read through it. We may sometimes issue additional processing notices – we will always make these as clear and understandable as we can.
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Controller
APWW is a joint controller, along with the subscribing school, and therefore both parties are responsible for your personal data.
We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below to exercise your legal rights, please contact the DPO using the details set out below.
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We are what is known as a ‘data controller’ . This means that we decide what data is collected and recorded, how we use it, and what happens with it. We are responsible!
Sometimes, where your school has subscribed and you use our services through your school, we will be ‘joint controllers’ with your school. This means we will both be responsible for your data.
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Contact details
Our full details are:
Full name of legal entity: CJM PUBLICATIONS PTY LTD as trustee for the Amazing People Trust (“APWW”)
Name or title of DPO: Data Protection officer APWW
Email address: info@amazingpeopleworldwide.com
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
If you would like to contact the ICO, the details are as follows:
Changes to the privacy notice and your duty to inform us of changes
This version was last updated on [DATE] and historic versions are archived here can be obtained by contacting us.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
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We may sometimes update this policy as we keep up to date with the law and guidance. The date shown above is the date this version was first issued. If you want to see older versions, just contact us.
Please can you keep all data that you have uploaded, up to date? If anything changes, please let us know.
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Third-party links
Our website and applications may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website or service you visit.
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Sometimes you may be able to click links to other websites, when using ours. Whilst we will usually only link to sites and things we like and are comfortable with ourselves, we can’t control how they use your data. Please do have a read of the privacy notice of any website or service you use, whether linked to by us or not.
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Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
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This privacy notice is all about ‘personal data and information’. This is data that if it was picked up by someone could mean a person could be identified. It may not be easy, but even if someone could combine the information with another set of information and only then work out who it is about, this would be ‘identifiable data’.
Personal data isn’t data that has nothing in it that could be used to identify someone. So if a piece of data simply said ‘boy, age 14’ this could be about thousands of different people!
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We may receive, use and store different kinds of personal data about you which we have grouped together follows:
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We have put the different types of data we collect about you into groups, below. This is helpful as we can then tell you how we use the different categories in different ways later in this notice:.
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Category of Personal Data
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, this may affect the functionality of our website for you. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
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In short, some bits of our service and website won’t work unless you are able to provide your information. We will try and let you know about this, but we may have to stop you being able to access our services if they won’t work.
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We may collect your personal data in a number of ways, including:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
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We only use your data if we can and are allowed to by laws. We have set out the most common reasons we need to use your data below:
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If we have agreed for you to access our services, then we need to know who you are. We only collect what we need, and will never ask for more than necessary.
Sometimes there are reasons that we have that mean we need to use your data. This could be to allow us to improve and make our services better. This is what we call a ‘legitimate interest’. We will always weigh up your interests against ours, and will not use your data if we think it will impact you or takeaway any key rights.
All service providers need to work within the law. Sometimes we may be required to do certain things or provide certain information.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so.
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The table below tells you what we do with your data, and which categories of data we use. It also sets out what law we rely on when doing these things. This is called the ‘lawful basis’.
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Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
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Purpose/Activity |
Type of data |
Lawful basis |
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To provide access to our goods and services and for updates about our goods and services and register you as a user. |
(a) Identity (b) Contact |
(a) Performance of a contract with you (b) Necessary for our legitimate interests |
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To process and deliver your order including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us |
(a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
|
To administer and manage accounts, responding to questions raised by subscribing schools, to contact the subscribing schools about any problems with their account or conduct on the website. |
(a) Identity (b) Contact |
(a) Performance of a contract with you (b) Necessary for our legitimate interests |
|
To internally review and evaluate the quality of services. |
(a) Identity (b) Contact |
(a) Necessary for our legitimate interests (to improve and better the services provided) |
|
To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy |
(a) Identity (b) Contact (c) Profile |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation |
|
To enable you complete a survey or provide feedback. We may use External Third Parties for the processing of data to assist in sending emails and other correspondence. |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business) |
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To administer and protect our business and website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data). We may use External Third Parties for the hosting of data, applications, website and technical support of the same. |
(a) Identity (b) Contact (c) Technical |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
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To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you. We may use External Third Parties for the processing of data to assist in sending emails and other correspondence. |
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical |
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
|
To use data analytics to improve our website and applications, products/services, marketing, customer relationships and experiences and to ensure our website and applications display and operate properly on your devices. |
(a) Technical (b) Usage |
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website and applications updated and relevant, to develop our business and to inform our marketing strategy). |
|
To make suggestions and recommendations to you about services that may be of interest to you |
(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile |
Necessary for our legitimate interests (to develop our products/services and grow our business) |
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
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As with most businesses, from time to time we may want to contact you about things we think you will be interested in. This is known as ‘marketing’. We want to give you control about what you do and don’t receive. We have described the different types of marketing below, and how you can ask us not to send you these. We never share your information with third parties to market to you,
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We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or received services from us or if you provided us with your details when signed up or registered in the application or website and, in each case, you have not opted out of receiving that marketing.
We will not share, sell or trade your personal data with any third-party company for marketing purposes.
You can ask us to stop sending you marketing messages at any time by contacting us at info@amazingpeopleworldwide.com at any time.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information, please see our ‘Cookie Policy’ .
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Sadly not the tasty kind, cookies are small files that are stored on your device each time you visit us. It helps us understand how you use our service, and helps us improve it. We have a ‘cookie policy’ that describes these in more detail and what happens if you don’t agree to have them on your device ,
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Change of purpose and other lawful disclosures
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at info@amazingpeopleworldwide.com
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, where this is required or permitted by law. APWW shall always identify a valid basis for disclosure of data including the following examples:
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In short, we will only use your data for what we have said we will. Sometimes we may need to make a slightly different use of the data, which we will do as long as we are pretty comfortable that it is similar to the reason we originally collected the data for, and the legal basis for doing so. We are always happy to discuss our reasoning for this.
Sometimes we may be made by law to disclose your information without telling you. This is usually in very rare or serious cases. Before we do so, we will make sure there is a proper legal reason for us to be made to hand it over.
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We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
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This section acknowledges that we sometimes need to share your personal data with third parties to help us carry out certain things (for instance, making payments). These third parties aren’t allowed to use your information for any other reason.
If we were to sell the business, then the new owners may have access to your data, but they will comply with this notice.
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Our website is hosted in Australia and data is retained on our site by our host WP Engine.
We do not anticipate transferring your personal data outside of Australia, but data (including personal data) may be transferred outside of Australia to the European Economic Area (EEA) as part of the hosting process for our website.
We work hard to prevent your personal data from being accidentally lost, destroyed, used or accessed in an unauthorised way, altered or disclosed. In particular:
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use those strict procedures and security features set out above, to try to prevent unauthorised access.
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This is a very technical sounding section. Simply put, we take certain steps to make your data as unreasonable as possible when it is being transmitted between you and us. We also don’t let anyone have access to your data unless they really need to if we ask them to do something.
We do have to stress that the internet is never entirely secure. We don’t know if there is a trouble maker intercepting your internet connection, so please take care and only send required information over the internet.
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How long will you use my personal data for?
We retain the personal data that we collect for as long as it is needed to provide access to the website, your account subscription, or to manage a subscribing schools account.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances you can ask us to delete your data. Furthermore, we shall be required to delete your data following the instructions of a subscribing school to do so.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
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We only hold on to data for as long as we really think we need to. For example, so we can keep track of your account and so you can continue to use the services, we will keep hold of your data for as long as you have an active account.
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Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
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We have summarised below key legal rights that you have. It is your data, so it is important you understand what control you have over it. We think these are quite straight forward to understand, but please contact us if you have any questions or anything is not clear.
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Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Furthermore, we shall be required to delete your data following the instructions of a subscribing school to do so.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Further information on these rights can be found on the ICO website. https://ico.org.uk/
If you wish to exercise any of the rights set out above, please contact our DPO, whose details can be found at the top of this notice (section 1).
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
LAWFUL BASIS
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting info@amazingpeopleworldwide.com
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. With regards to IL, this is the terms you agree to upon subscribing to our services.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
THIRD PARTIES
External Third Parties
Date of Last Revision: 09 February, 2022.
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